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Deletion Letter Collection Agency Template for England and Wales

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Key Requirements PROMPT example:

Deletion Letter Collection Agency

"I need a Deletion Letter Collection Agency to request the complete removal of my personal data from ABC Collections Ltd following full settlement of my loan in January 2025, including confirmation that the information will also be removed from credit reference agencies."

Document background
The Deletion Letter Collection Agency document is utilized when an individual wishes to exercise their right to erasure under UK data protection laws. This document becomes relevant when dealing with collection agencies who may be holding personal data related to debt collection activities. The letter must comply with requirements set forth in the UK GDPR, Data Protection Act 2018, and FCA regulations. It's particularly important in cases where debts are settled, disputed, or statute-barred, and the individual seeks to have their personal information removed from the agency's records. The document is specific to England and Wales jurisdiction and must include clear identification details, account information, and legal basis for the deletion request.
Suggested Sections

1. Recipient Details: Full name and address of collection agency

2. Account Information: Reference numbers, account details, and any relevant debt identifiers

3. Deletion Request: Clear statement requesting deletion of personal data

4. Legal Basis: Citation of relevant GDPR/DPA rights and provisions

5. Time Frame: Specified timeframe for expected response/action

Optional Sections

1. Debt Dispute: Section detailing dispute of debt validity or statute-barred status - include when debt validity is in question

2. Previous Correspondence: Reference to prior communications - include when following up on previous requests

3. FCA Complaint: Reference to FCA complaints procedure - include when escalating matters or dealing with regulated entities

Suggested Schedules

1. Proof of Identity: Copies of identification documents to verify request

2. Previous Communications Log: Summary of prior correspondence if relevant

3. Supporting Evidence: Any documentation supporting the deletion request

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Industries

Data Protection Act 2018: UK's primary data protection legislation that implements GDPR requirements, governs personal data handling, and includes provisions for the right to erasure (right to be forgotten)

UK General Data Protection Regulation (UK GDPR): Post-Brexit adaptation of EU GDPR, with Article 17 specifically addressing the right to erasure and setting out conditions for data deletion

Consumer Credit Act 1974: Regulates consumer credit businesses and debt collection practices, including requirements for handling debt-related information

Financial Services and Markets Act 2000: Regulates financial services firms and their operations, particularly relevant for FCA-regulated collection agencies

Limitation Act 1980: Defines statutory time limits for debt claims and establishes rules for statute-barred debts

FCA Regulations: Financial Conduct Authority rules including CONC (Consumer Credit sourcebook) governing debt collection practices, fair customer treatment, and record keeping requirements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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