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Just In Time Privacy Notice Template for England and Wales

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Key Requirements PROMPT example:

Just In Time Privacy Notice

"I need a Just In Time Privacy Notice for my e-commerce website's new customer review feature, which will collect user ratings, comments, and profile pictures, to be implemented by March 2025."

Document background
Just In Time Privacy Notices have become increasingly important in the UK's data protection landscape as organizations seek to enhance transparency and build trust with their users. These notices, required under English and Welsh law, provide immediate, relevant information about specific data processing activities at the exact moment of collection. They supplement broader privacy policies by offering context-specific information when users are most likely to read and understand it. The Just In Time Privacy Notice should explain what data is being collected, why it's needed, how it will be used, and any relevant rights the individual has regarding that specific processing activity.
Suggested Sections

1. Data Controller Identity: Name and contact details of the organization collecting the data, including the Data Protection Officer's contact information where applicable

2. Purpose of Processing: Clear explanation of why this specific piece of data is being collected and how it will be used

3. Legal Basis: Explanation of the specific legal ground under UK GDPR for processing this particular data

4. Data Retention: Information about how long this specific piece of data will be kept and why

5. Your Rights: Brief overview of the relevant data subject rights for this specific processing activity

Optional Sections

1. International Transfers: Information about transfers of data outside the UK, including safeguards in place - include when data will be transferred internationally

2. Automated Decision Making: Details about any automated processing or profiling - include when automated decision-making is involved

3. Third Party Sharing: Information about other organizations the data will be shared with - include when data will be shared with third parties

4. Special Category Data: Additional information about processing of sensitive data - include when collecting special category data

Suggested Schedules

1. Cookie List: Detailed list of cookies and similar technologies used in relation to this specific data collection

2. Processing Activities: Detailed breakdown of specific processing activities related to this data collection

3. Third Party Processors: List of data processors involved in this specific processing activity and their roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















Clauses















Industries

UK GDPR: The UK General Data Protection Regulation - Primary legislation governing data protection in the UK post-Brexit, setting out fundamental principles for personal data processing

DPA 2018: Data Protection Act 2018 - The UK's implementation of data protection standards, complementing and supplementing the UK GDPR

PECR 2003: Privacy and Electronic Communications Regulations 2003 - Specific rules for privacy in electronic communications, including rules about cookies and electronic marketing

Consumer Rights Act 2015: Legislation governing consumer rights including requirements for transparency and fairness in consumer contracts and notices

ICO Guidelines: Information Commissioner's Office guidance on privacy notices, transparency and control, providing practical implementation advice for organizations

EDPB Guidelines: European Data Protection Board Guidelines - While not binding post-Brexit, these remain influential in UK data protection practice

Age Appropriate Design Code: ICO's code of practice for online services likely to be accessed by children, setting standards for data protection

FCA Requirements: Financial Conduct Authority specific requirements for privacy notices in financial services sector

NHS Digital Guidelines: Specific guidelines for handling personal data in healthcare settings

DMA Guidelines: Direct Marketing Association guidelines for privacy notices in marketing contexts

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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