ºÚÁÏÊÓƵ

The Employment Rejection Letter is a crucial business document used when an organization needs to formally communicate a negative hiring decision to job applicants in Malaysia. This document serves multiple purposes: it provides clear closure to candidates, maintains professional relationships, and ensures compliance with Malaysian employment laws and data protection requirements. The letter should be drafted in accordance with the Employment Act 1955 and Personal Data Protection Act 2010, while considering anti-discrimination provisions in the Federal Constitution. It typically includes acknowledgment of the application, a clear rejection statement, appreciation for the candidate's interest, and may include feedback or future opportunity information when appropriate. The document is essential for maintaining professional hiring practices and protecting the organization from potential legal issues while handling candidate rejections sensitively.

1. Date and Address Block: Current date and candidate's full contact information

2. Salutation: Professional greeting using the candidate's name

3. Acknowledgment: Thank the candidate for their interest and time spent in the application process

4. Decision Statement: Clear but polite communication of the rejection decision

5. Positive Feedback: Brief mention of the candidate's positive qualities or strengths

6. Closing Statement: Professional conclusion with good wishes for their future endeavors

7. Signature Block: Professional closing with sender's name, title, and company details