Release Authorization

Release Authorization Template for Denmark

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Key Requirements PROMPT example:

Document background

The Release Authorization document is essential in situations where formal permission is required for accessing, sharing, or processing specific information under Danish jurisdiction. This document type is commonly used when organizations, institutions, or individuals need to obtain explicit authorization to handle personal data, medical records, financial information, or other sensitive data. The Release Authorization must comply with Danish legal requirements, including the Danish Data Protection Act and GDPR, and may need to address specific sectoral regulations. It serves as a legal safeguard for both the authorizing party and the recipient, clearly defining the scope, purpose, and duration of the authorization while ensuring proper data protection measures are in place.

Suggested Sections

1. Authorizing Party Details: Full legal name, address, and identification details of the person/entity giving the authorization

2. Recipient Details: Full legal name, address, and role/capacity of the person/entity receiving the authorization to access information

3. Purpose of Authorization: Clear statement of the specific purpose for which the information is being released

4. Scope of Authorization: Detailed description of exactly what information/documents are authorized for release

5. Duration and Expiry: Specific timeframe for which the authorization is valid, including start and end dates

6. Data Protection Statement: Reference to GDPR compliance and Danish Data Protection Act requirements

7. Revocation Rights: Statement of the right to withdraw authorization and the process for doing so

8. Execution: Date and signature fields for the authorizing party

Optional Sections

1. Medical Information Specific Terms: Additional provisions required when releasing medical information under the Danish Health Act

2. Third Party Authorization: Required when allowing the recipient to further share the information with specified third parties

3. Special Categories of Data: Additional provisions for sensitive personal data under GDPR Article 9

4. Translation Declaration: Required when the authorization needs to be valid in multiple languages

5. Emergency Contact: Details of emergency contact person who can act on behalf of the authorizing party if needed

Suggested Schedules

1. Schedule A - Document List: Detailed list of specific documents or information covered by the authorization

2. Schedule B - Authorized Recipients: List of specific individuals or roles authorized to access the information when multiple recipients are involved

3. Schedule C - Processing Activities: Description of allowed processing activities and handling requirements for the released information

4. Appendix 1 - ID Verification: Copies of identification documents used to verify the authorizing party's identity

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